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Effective Date: December 1, 2025

This Privacy Policy describes how RE-TRI CONSULTING INC ("Company," "we," "us," or "our"), located in the United States, collects, uses, shares, and protects the personal information of users and clients ("you") of our website, www.defysystems.ai (the "Site") and related services.

1. Information We Collect

We collect information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household ("Personal Data").

A. Information You Provide Directly to Us

We collect Personal Data when you interact with our Site, such as when you fill out a contact form, sign up for an account, or engage us for services.

Categories of Data You Provide:

Contact Information: Name, Email Address, and Phone Number.

Client Account Data: Physical Address and Login Credentials (used for service provision).

Financial Information: Payment Information (e.g., credit card details, processed via Stripe).

B. Information Collected Automatically

When you visit our Site, we, and our service providers (such as GoHighLevel), automatically collect certain non-personal information about your device and browsing activity using technologies such as cookies, web beacons, and pixels.

Categories of Data We Collect Automatically:

Technical Data: Your IP address, browser type, device type, operating system, and unique device identifiers.

Usage Data: Information about how you use the Site, including pages visited, time spent on pages, referral sources, and links clicked.

2. How We Use Your Information

We use the collected Personal Data for the following business and commercial purposes:

To Provide Services: To fulfill our contractual obligations to you, including delivering the consulting services you requested and managing your client account.

To Process Payments: To process transactions and payments for services securely using our payment processor, Stripe.

To Communicate: To respond to your inquiries, send service announcements, updates, and administrative messages.

For Marketing and Promotions: To send you promotional materials about our services. You can opt-out of these communications at any time.

For Website Improvement: To analyze how the Site is used, monitor the effectiveness of marketing efforts, and improve user experience and functionality.

For Security and Legal Compliance: To detect and prevent fraud, protect the security of our Site, and comply with legal or regulatory obligations.

3. How We Share Your Information

We do not sell or rent your Personal Data to third parties for their independent marketing purposes. We share your information only as necessary to conduct our business and provide our services:

Service Providers: We share data with third-party vendors, consultants, and service providers who perform services for us or on our behalf. They are granted access only to the data necessary to perform their functions and are contractually obligated to keep the data confidential. This includes:

GoHighLevel: Provides our CRM, website hosting, and marketing automation services.

Stripe: Provides secure payment processing services.

Microsoft 365: Provides email and communication services.

Legal Requirements: We may disclose your information if required to do so by law or in the good faith belief that such action is necessary to (i) comply with a legal obligation, (ii) protect and defend our rights or property, or (iii) protect the personal safety of users or the public.

4. Data Security and Retention

A. Security

We take reasonable technical and organizational measures to protect the Personal Data we collect and process. This includes using encryption where appropriate, implementing access controls, and relying on the robust security protocols of our professional third-party service providers (Stripe, GHL). However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure.

B. Retention

We retain Personal Data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including to maintain your account, provide services, and satisfy any legal, tax, accounting, or regulatory requirements.

5. International Data Transfer

Our business is located in the United States. If you access the Site or services from outside the United States, your Personal Data will be transferred to, stored, and processed in the United States. By submitting your Personal Data, you consent to this transfer, storage, and processing.

6. Your Data Rights and Choices

You have certain rights regarding the Personal Data we hold about you:

Access, Correction, and Deletion: You have the right to request access to, correction of, or deletion of your Personal Data.

Opt-Out of Marketing: You can opt out of receiving promotional emails from us at any time by following the "unsubscribe" link included in the footer of every marketing email.

Cookie Controls: You can typically remove or reject cookies through your browser settings. Be aware that disabling cookies may affect the functionality of our Site.

To exercise any of these rights, please contact us using the information provided below. We will respond to your request within a reasonable timeframe.

7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Effective Date" at the top of this policy. Any material changes will be communicated by posting the updated policy on our Site. We encourage you to review this policy periodically.

8. Contact Us

If you have questions or comments about this Privacy Policy, your privacy rights, or our data practices, please contact us at:

RE-TRI CONSULTING INC Attention: Privacy Officer Email: [email protected]
Physical Address (for legal correspondence): 450 Century Parkway, Suite 250, Allen, Texas 75013